DATE: May 25, 2021
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Agreement with H.E.R.O.S. Inc. to provide Specialty Overhaul and Repair Services for Turbine Engines in two MD500 and one MD530 Helicopters
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process, consistent with Administrative Policy No. 34, for unusual or extraordinary circumstances for overhaul and repair services, as H.E.R.O.S. Inc. is the only vendor that can provide exceptional services in a timely manner and minimize aircraft downtime; and
2. Approve and authorize the Chairman to execute an Agreement with H.E.R.O.S. Inc. for the Rolls Royce Model 250 turbine engine, engine gear boxes, and related components for the Sheriff's Office aircraft, consisting of two McDonnell Douglas (MD) 500E and one MD530F helicopters, effective November 16, 2021 through November 16, 2026, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,500,000.
REPORT
Approval of the recommended actions will allow the Sheriff's Office to waive the competitive bidding process to contract with H.E.R.O.S. Inc., a specialized vendor that provides exceptional services in a timely manner for the Rolls Royce Model 250 turbine engines, engine gear boxes, and related components for the Sheriff's Office's two MD500E and one MD530F helicopters. This item is countywide.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. H.E.R.O.S. Inc. and Dallas Airmotive (out of Dallas, Texas) are the only two vendors that provide services for the Rolls Royce turbine engines. Your Board could choose Dallas Airmotive, but it is not a preferred option, due to the fact that Dallas Airmotive does not specialize in Rolls Royce engines. Non-approval of the recommended actions will result in the Sheriff's Office not obtai...
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