DATE: June 24, 2025
TO: Board of Supervisors
SUBMITTED BY: Raymond T. Hunter, Director, General Services Department
SUBJECT: Agreement with AssetWorks Inc.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a Sole Source-Suspension of Competition is warranted, and that the best interests of the County would be served by entering into an agreement with AssetWorks Inc. as AssetWorks Inc. is the sole provider of the Charging Management System, which is the only charging software that can integrate with the County's current fleet management system; and
2. Approve and authorize the Chairman to execute an Agreement with AssetWorks Inc. for zero-emission electric vehicle charging infrastructure installation and a five-year subscription to the AssetWorks Inc. Charging Management System, effective June 24, 2025, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $325,018.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the County to suspend the competitive bidding process under AP 34 and to enter into an agreement with AssetWorks Inc. (AssetWorks) for zero-emission electric vehicle (ZEV) infrastructure installation and provide a five-year subscription to AssetWorks' Charging Management System (CMS). Although the charging stations are located in District 3, this item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the County will solicit bids for the requested services, which could result in having ZEV charging infrastructure and software that does not integrate with the current Fleet Management software provided by AssetWorks. Changing the provider of the charging infrastructure would also require the County to re-...
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