DATE: May 6, 2025
TO: Board of Supervisors
SUBMITTED BY: Raymond T. Hunter, Director, General Services Department
Steven E. White, Director, Department of Public Works and Planning
SUBJECT: Agreement with Sunbelt Rentals, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement to amend, restate, replace, and supersede Purchasing Agreement No. P-24-178 with Sunbelt Rentals, Inc. for equipment and tool rental services, retroactive to the Purchasing Agreement effective date of June 11, 2024, through October 31, 2025, increasing the maximum compensation by $551,000 to $750,000.
REPORT
There is no additional Net County Cost associated with the recommended action, which will convert Purchasing Agreement No. P-24-178 (Purchasing Agreement) to a Board agreement, allowing the General Services Department - Facility Services Division (GSD-Facility Services) and Public Works and Planning - Parks and Grounds Division (PWP-Parks) to continue to utilize Sunbelt Rentals, Inc. (Sunbelt) for equipment and tool rental services. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the departments would not have an efficient way to rent various equipment and tools required for repairs and maintenance to County facilities and grounds as well as equipment required to support County operations. Instead, your Board could choose to only approve the recommend Agreement for the term length and maximum compensation required to pay outstanding invoices, and otherwise direct staff to release a competitive bid or identity another available cooperative agreement for these services.
RETROACTIVE AGREEMENT:
The recommended Agreement is retroactive to June 11, 2024, as it replaces and supersedes the Purchasing Agreement.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. If approved by your Board, the recommended Agreement will increase total compensation by $...
Click here for full text