County of Fresno - File #: 25-0556

• File #: 25-0556
• On agenda: 6/24/2025
• Recommended Action(s): 1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a Sole Source - Suspension of Competition is warranted, and that the best interests of the County would be served by entering into an agreement with Avenu Insights and Analytics, LLC ("Avenu") as Avenu is the only vendor equipped to convert and migrate data from Revenue Plus Collection System (RPCS) a collection system that is sunsetting on June 30, 2025; and 2. Approve and authorize the Chairman to execute an evergreen sole source Agreement with Avenu, with an initial subscription term effective June 24, 2025, through June 23, 2027, at a total cost of $395,124 during the first term, which includes a one-time programming services fee of $175,500 and an annual subscription fee of $219,624 at $18,302 per month, and which will auto renew for successive one-year terms subject to a 5% annual escalation.

DATE: June 24, 2025

TO: Board of Supervisors

SUBMITTED BY: Oscar J. Garcia, CPA, Auditor-Controller/Treasurer-Tax Collector

SUBJECT: Agreement for Avenu implementation, subscription access, and ongoing support for RevQ as the Revenue Collections Unit (RCU) collection system software

RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a Sole Source - Suspension of Competition is warranted, and that the best interests of the County would be served by entering into an agreement with Avenu Insights and Analytics, LLC ("Avenu") as Avenu is the only vendor equipped to convert and migrate data from Revenue Plus Collection System (RPCS) a collection system that is sunsetting on June 30, 2025; and

2. Approve and authorize the Chairman to execute an evergreen sole source Agreement with Avenu, with an initial subscription term effective June 24, 2025, through June 23, 2027, at a total cost of $395,124 during the first term, which includes a one-time programming services fee of $175,500 and an annual subscription fee of $219,624 at $18,302 per month, and which will auto renew for successive one-year terms subject to a 5% annual escalation.
REPORT
Approval of the recommended action would allow Avenu to provide a structured implementation of the data migration from the current RPCS system to RevQ subscription access, and ongoing support for RevQ, a new collection system replacing Revenue Plus Collector System (RPCS), for the Fresno County Auditor-Controller/Treasurer-Tax Collector Department (ACTTC). Avenu has successfully completed data conversion and migration to new systems for several counties that were using RPCS. Its programming and technological capabilities will enable significant efficiency gains, allowing us to optimize our reduced resources and maintain effective collection processes despite thes...