DATE: December 3, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/ Interim Director of Internal Services/ Chief Information Officer
SUBJECT: First Amendment to Agreement with Pre-Sort Center of Stockton, Inc. dba PacWest Direct
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a First Amendment to Agreement No. 22-064 with Pre-Sort Center of Stockton, Inc. dba PacWest Direct, for presorting and mailing services, to allow the use of a subcontractor, effective upon execution, with no change to the potential term of March 1, 2022, through February 28, 2027, and no change to the maximum compensation of $2,150,000.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow Pre-Sort Center of Stockton, Inc. dba PacWest Direct (PacWest) to subcontract out courier services and other duties as previously established in Agreement No. 22-064 (Agreement). This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the Internal Services Department - Information Technology Division (ISD-IT) would need to release a new competitive bid for presorting and mailing services, as PacWest has notified the County they can no longer perform mail pick-up duties without the assistance of a subcontractor.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. There will be no change to the maximum compensation of $2,150,000 and costs will continue to be recovered through chargebacks to user departments based on use. Sufficient appropriations and estimated revenues are included in the ISD-IT Org 8905 FY 2024-2025 Adopted Budget and will be included in future budget requests.
DISCUSSION:
ISD-IT, through its Graphic Communications operations, uses coordinated presorting and mailing services for its countywide operations, including the mailing of 9"x12" priority flats, to maximize cost savings for the ...
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