File #: 25-1323   
On agenda: 3/17/2026 Final action:
Enactment date: Enactment #:
Recommended Action(s)
 		1. Approve and authorize the Chairman to execute an Agreement with Megabyte Systems, Inc. for the installation and perpetual licensing of the Megabyte Property Tax System, effective upon execution, total not to exceed $3,971,000. 2. Approve and authorize the Chairman to execute an Agreement with Megabyte Systems Inc. for the support and maintenance of the Megabyte Property Tax System, effective 30 days after the "installation date" referenced in the Megabyte Licensing Agreement, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $3,162,623. 3. Adopt and authorize the Clerk of the Board to execute Budget Transfer No. 60 transferring FY 2025-26 appropriations in the amount of $754,250 from Account 7296 (Data Processing Services) to Account 8500 (Intangible) within Auditor-Controller/Treasurer-Tax Collector (Org. 0410) to properly account for the costs as an intangible capital asset.
Attachments: 1. Agenda Item, 2. On file with Clerk - License and Installation Agreement, 3. On file with Clerk - Maintenance and Support Agreement, 4. On file with Clerk - Budget Transfer No. 60
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DATE: March 17, 2026

TO: Board of Supervisors

SUBMITTED BY: Oscar J. Garcia, CPA, Auditor-Controller/Treasurer-Tax Collector
Paul Dictos, CPA, Assessor-Recorder

SUBJECT: Agreements with Megabyte Systems, Inc. for Installation and Support of an Enterprise Property Tax Software Solution

RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute an Agreement with Megabyte Systems, Inc. for the installation and perpetual licensing of the Megabyte Property Tax System, effective upon execution, total not to exceed $3,971,000.

2. Approve and authorize the Chairman to execute an Agreement with Megabyte Systems Inc. for the support and maintenance of the Megabyte Property Tax System, effective 30 days after the "installation date" referenced in the Megabyte Licensing Agreement, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $3,162,623.

3. Adopt and authorize the Clerk of the Board to execute Budget Transfer No. 60 transferring FY 2025-26 appropriations in the amount of $754,250 from Account 7296 (Data Processing Services) to Account 8500 (Intangible) within Auditor-Controller/Treasurer-Tax Collector (Org. 0410) to properly account for the costs as an intangible capital asset.

REPORT
Approval of the first recommended action will allow the Assessor-Recorder's Office (Assessor) and the Auditor-Controller/Treasurer-Tax Collector (ACTTC) to purchase and install Megabyte Systems Inc.'s (Megabyte) Property Tax System (MPTS), a fully integrated enterprise solution. Approval of the second recommended action will allow the Assessor and ACTTC to purchase ongoing maintenance and support services to the MPTS from Megabyte. Approval of the third recommended action will allow ACTTC to capitalize the cost of the MPTS as intangible capital asset. The County's last remaining COBOL programmers are set to retire soon, leaving a critical shortage of experts who understand thi...

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