DATE: May 21, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Nobico Inc., dba Integrated Electronics for Evolv Touchless Security Screening System
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34, under the "unusual or extraordinary circumstances" exception, as Nobico Inc., dba Integrated Electronics is currently the only local authorized reseller of the Evolv touchless security screening system; and
2. Approve and authorize the Chairman to execute an Agreement to amend, restate, replace, and supersede the existing Purchasing Agreement No. P-23-488 with Nobico Inc. dba Integrated Electronics, retroactive to that Agreement's effective date of September 18, 2023, to continue the maintenance and support for Evolv touchless security screening systems installed at the Hall of Records, and for new installation of additional screening systems at other County locations, not to exceed five consecutive years, and increasing the maximum Agreement cost by $546,167, for a potential five-year cost not to exceed $670,000.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the Internal Services Department, Security Division (ISD-Security) to continue maintenance and support of existing Evolv touchless security screen systems from Nobico Inc., dba Integrated Electronics (Integrated) and purchase and install new systems at additional locations. The increased funding in the recommended Agreement will allow ISD-Security to purchase Evolv screening systems for additional County locations, including Department of Social Services (DSS) Buildings 1 and 5. This item pertains to locations in District 3.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions...
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