DATE: April 25, 2017
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
Paul Dictos, CPA, Assessor - Recorder
Oscar J. Garcia, CPA, Auditor-Controller/Treasurer-Tax Collector
SUBJECT: Agreements with Megabyte Systems, Inc. for installation and support of an Enterprise property tax software solution.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of an enterprise property tax system for the Assessor and Auditor-Controller/Treasurer-Tax Collector offices.
2. Approve and authorize the Chairman to execute an Agreement with Megabyte Systems, Inc. for the installation and perpetual licensing of the Megabyte Property Tax System, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $2,605,500.
3. Approve and authorize the Chairman to execute an Agreement with Megabyte Systems Inc. for the support and maintenance of the Megabyte Property Tax System, effective 30 days after the "installation date" as referenced by Exhibit B of the Megabyte Licensing Agreement, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $2,780,000.
4. Approve and authorize the Clerk to the Board to execute Budget Transfer No. 16 transferring FY 2016-17 appropriations within the Auditor-Controller/Treasurer-Tax Collector Org 0410 from Account 7295, Professional & Specialized Services ($190,000) and Account 7296, Data Processing Services ($125,000) to Account 7910, Operating Transfers Out, in the amount of 315,000.
5. Approve and authorize the Clerk to the Board to execute Budget Transfer No. 17 transferring FY 2016-17 appropriations within th...
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