DATE: January 27, 2026
TO: Board of Supervisors
SUBMITTED BY: Paul Dictos, C.P.A., Assessor-Recorder
SUBJECT: Agreement with Just Appraised Inc.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a Sole Source-Suspension of Competition is warranted, and that the best interests of the County would be served by entering into an agreement with Just Appraised Inc. as they are the only vendor that has proven integration with the County's Computer-Assisted Mass Appraisal (CAMA) environment; and
2. Approve and authorize the Chairman to execute a sole source Agreement with Just Appraised Inc. for facilitation of recorded document processing, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $858,064.
REPORT
There is no increase in Net County Cost (NCC) associated with the recommended actions. Approval of the recommended action will authorize Just Appraised Inc. to provide software-as-a-service applications designed to facilitate document processing services to the Assessor-Recorder's Office (Department), enabling the department to eliminate a multi-month backlog, automate deed processing with proven accuracy, and improve scalability to handle increasing document transfer volumes effectively. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the Department would continue to manually process the documents further adding to the existing backlog and straining staff resources.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP No. 34 that an exception to the competitive bidding requirement is satisfied, and a suspension of competition is warranted due to unusual or extraordinary circumstances, a...
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