DATE: March 17, 2026
TO: Board of Supervisors
SUBMITTED BY: Mike Kerr, Director of Information Technology/Chief Information Officer
SUBJECT: Agreement with Teledata Services Co.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a Sole Source - Suspension of Competition is warranted, and that the best interests of the County would be served by entering into an agreement with Teledata Services Co. as there are critical low-voltage cabling service projects in need of completion in order to maintain operations and address emergent needs; and
2. Approve and authorize the Chairman to execute an Agreement with Teledata Services Co. for internal low-voltage cabling services and emergency repairs, effective upon execution, not to exceed two-years, which includes a one-year base contract and one optional one-year extension, total not to exceed $222,890.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the Information Technology Services Department (ITSD) to suspend the competitive bidding process under AP 34 and to enter into a sole source Agreement with Teledata Services Co. (Teledata) to complete nine internal low-voltage cabling projects and provide as-needed emergency repairs. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, ITSD will be required to put the projects on hold, which may negatively impact operations and construction schedules at four County locations. Your Board may direct staff to await the results of Request for Proposals (RFP) No. 26-034; however, the awarded vendor will not be able to complete the projects started by Teledata.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP 34 that an exception to the competitive bidding req...
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