DATE: April 11, 2023
TO: Board of Supervisors
SUBMITTED BY: Sanja Bugay, Director, Department of Social Services
SUBJECT: Retroactive Amendments to Agreements for Medi-Cal Privacy and Security and Data Privacy and Security
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a retroactive first Amendment to Agreement with the California Department of Health Care Services, to extend the term by one year from February 28, 2023 through March 1, 2024 or upon a successor Agreement is executed, whichever occurs first ($0).
2. Approve and authorize the Chairman to execute a retroactive first Amendment to Agreement with the California Department of Social Services, to extend the term by one year from February 28, 2023 through March 1, 2024 or until a successor Agreement is executed, whichever occurs first ($0).
REPORT
Approval of the recommended actions will ensure the Department of Social Services (DSS) has continued access to sensitive and confidential Personally Identifiable Information (PII) obtained for the administration of Social Services programs and obligates the DSS to safeguard the PII obtained from the Department of Social Security Administration (SSA), Medi-Cal Eligibility Data System (MEDS), and the Applicant Income and Eligibility Verification System (IEVS), with no Net County Cost. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative actions. Should your Board elect not to approve the recommended actions, it would result in the DSS losing access to information required to administer essential Social Services programs.
RETROACTIVE AGREEMENT:
The recommended amendments are retroactive to March 1, 2023 due to a delay in obtaining the amendments from the state partners. The DHCS amendment was received on November 30, 2022 and the CDSS amendment was received on February 16, 2023. DSS intended to send these amendments simultaneously, however, the amendment was delayed to add the CDSS amendment once ...
Click here for full text