DATE: May 1, 2018
TO: Board of Supervisors
SUBMITTED BY: Lisa A. Smittcamp, District Attorney-Public Administrator
SUBJECT: Retroactive Contract extension with LexisNexis for Legal Research
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Retroactive Amendment I to Agreement No. 15-063 Lexis Advance Subscription for State/Local Government and Retroactive Amendment I to Agreement No. 15-064 Lexis for Microsoft Office end user license agreement for legal research and public records database access effective March 1, 2018 through February 28, 2021 ($113,724).
REPORT
Execution of these amendments will allow the District Attorney-Public Administrator's Office to continue to conduct the legal research necessary to perform its job duties, with no additional Net County Cost. This item is countywide.
ALTERNATIVE ACTION(S):
If the amendments are not executed, the District Attorney-Public Administrator's Office (DA-PA) will not have access to the legal research database.
RETROACTIVE AGREEMENT:
The request to approve and authorize the Lexis Advance Subscription Amendment for State/Local Government and the Lexis for Microsoft Office Amendment is retroactive because the DA-PA required more time to evaluate the vendor proposals and was not able to meet the County's processing deadline for placement on an earlier Board date.
FISCAL IMPACT:
There is no increase in Net County Cost associated with this action. Since this is a continuation of an existing service, adequate appropriations are included in the FY 2017-18 District Attorney-Public Administrator Org 2860 Adopted Budget. The current agreement with LexisNexis is $34,526 per year. The recommended LexisNexis extension is $37,908 per year for the next three years ($3,159 per month). Sufficient appropriations will be included in future requested budgets for the department.
DISCUSSION:
On February 24, 2015, your Board approved an Agreement with LexisNexis for legal research and public...
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