DATE: February 25, 2025
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
Oscar J. Garcia, CPA, Auditor-Controller/Treasurer-Tax Collector
Paul Dictos, CPA, Assessor-Recorder
SUBJECT: Fourth Amendment to Agreement with Peraton State & Local, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute the Fourth Amendment to Agreement No. A-24-084 with Peraton State & Local, Inc. for mainframe hosting services for the Property Management Information System, extending the term by one year from February 27, 2025 to February 26, 2026 and increasing the maximum by $1,000,000, total not to exceed $4,550,000.
REPORT
There is no additional Net County Cost associated with the recommended action, which would allow the County to continue contracting with Peraton State & Local, Inc. (Peraton) for mainframe hosting services for the Property Management Information System (PMIS) used by the Auditor-Controller/Treasurer-Tax Collector (ACTTC) and Assessor-Recorder (Assessor) for property tax collection purposes. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board choose to not approve the recommended action, the Internal Services Department, Information Technology division (ISD-IT) will lack the necessary funds to continue essential mainframe hosting services currently provided by Peraton. This would directly impact the daily computing environments and business operations of the ACTTC and Assessor, both of which rely on the PMIS for critical property tax functions. Transitioning to a different mainframe hosting provider or migrating the system to a County-hosted environment before the end of the current contract is not feasible, as the transition process requires a minimum of one year to complete successfully. This timeline accounts for the planning, procurement, testing, and deployment necessary to ensure uninterrupted service and data integrity. A...
Click here for full text