DATE: April 8, 2025
TO: Board of Supervisors
SUBMITTED BY: David Luchini, RN, PHN, Director, Department of Public Health
SUBJECT: Agreement with the City of Fresno for use of Buses for Emergency Evacuations
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances as the City of Fresno has a significant number of buses and drivers available to provide to the County in the event of an emergency and is able to receive and respond to a request for evacuation assistance 24 hours per day, seven days per week; and
2. Approve and authorize the Chairman to execute an Agreement with the City of Fresno through the City's Department of Transportation, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $175,000.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions will allow the Department of Public Health (DPH) to request the City of Fresno Department of Transportation to provide buses to transport evacuees from an area in Fresno County affected by an emergency event to a designated shelter or other location identified by Fresno County Office of Emergency Services (OES). This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, DPH would need to identify another means of transportation during an emergency event for evacuees that is available on little to no notice and is available 24 hours per day, seven days per week.
SUSPENSION OF COMPETITION:
It is requested that the County find under AP No. 34 that an exception to the competitive bidding requirement is satisfied and a suspension of competitio...
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