DATE: July 9, 2024
TO: Board of Supervisors
SUBMITTED BY: John Zanoni, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Agreement with Reyna Enterprises for Decedent Removal Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Agreement with Reyna Enterprises for decedent removal services, effective July 1, 2024, which includes a three-year base contract and two optional one-year extensions, total not to exceed $7,500,000.
REPORT
There is no increase in Net County Cost associated with the recommended action. The item brought before your Board, if approved, will provide for decedent removal services to transport the deceased from the scene of death to the Coroner's Office. This item is countywide.
ALTERNATIVE ACTION(S):
Non-approval of the recommended agreement would cause a disruption in the ability of the Coroner's Office to provide decedent removal services throughout Fresno County as the current agreement for such services expired May 15, 2024.
RETROACTIVE AGREEMENT:
The agreement is retroactive to July 1, 2024. The RFQ was initially issued on April 23, 2024 with a closure date of May 13, 2024. The tentative award notice went out on May 22, 2024 with a one-week time frame for vendors to dispute the Department's decision. The final agreement was signed by Reyna Enterprises on June 25, 2024.
FISCAL IMPACT:
There is no increase in Net County Cost (NCC) associated with the recommended action. The maximum cost associated with the recommended agreement is $4,500,000 for the three-year period of July 1, 2024 to June 30, 2027. If the options are exercised for years 4 and 5, the maximum costs per year will be $1,500,000, with a total 5-year maximum of $7,500,000. Actual expenditures for decedent removal services will be determined by the number of removals, location and type of services required. The estimated cost of decedent removal services for FY 2024-25 are estimated to be $1,500,000 and are includ...
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