DATE: May 19, 2026
TO: Board of Supervisors
SUBMITTED BY: Mike Kerr, Director of Information Technology/Chief Information Officer
SUBJECT: Retroactive Agreement with Levi, Ray & Shoup, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a Suspension of Competition is warranted due to unusual or extraordinary circumstances as Levi, Ray & Shoup, Inc. (LRS) developed the digital report management software used by the County and are the only vendor that can provide maintenance and support for their proprietary product, and that the best interests of the County would be served by entering into an agreement with LRS for additional licensing, maintenance, and support services for the digital report management software; and
2. Approve and authorize the Chairman to amend, restate, replace, and supersede Purchasing Agreement No. P-24-214 with LRS for additional licensing, maintenance, and support services for the digital report management software, retroactive to the Purchasing Agreement effective date of February 1, 2024, through January 31, 2029, increasing the maximum compensation by $58,067 to $207,402.
REPORT
There is no increase in Net County Cost associated with the recommended actions, which will suspend the competitive bidding process under AP 34 and convert Purchasing Agreement No. P-24-214 (Purchasing Agreement) to a Board agreement, allowing the Information Technology Services Department (ITSD) to utilize LRS for additional licensing, maintenance, and support of PageCenterX(r) and VPSX Enterprise(r) (Report Software), which is the County's digital report management software. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, ITSD would be unable to utilize LRS's professional services to reduce report redundancy and increase the amount...
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