DATE: July 18, 2023
TO: Board of Supervisors
SUBMITTED BY: Paul Nerland, County Administrative Officer
SUBJECT: Agreement with the Superior Court of California
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with the Superior Court of California for charges to County Departments for the Court's Odyssey System access, door access, badges, Wi-Fi usage, and printer charges for use by County departments effective August 1, 2023, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $600,000.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Superior Court of California to continue charging County departments for access to the Court's Odyssey system, automated door access, badges, Wi-Fi usage, and applicable printer charges. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, there may be a delay in County departments receiving access to the Odyssey system, automated door access, badges, Wi-Fi usage, or usage of the Court's printers. This would impact the ability of County departments working within the Court to conduct County business efficiently.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The County departments utilizing these services have included sufficient funding in each of their FY 2023-24 budget requests and will continue to do so for subsequent years during the term of the recommended agreement. Court charges are based on actual costs for materials and maintenance and time studies for labor costs. The charges are subject to change on a yearly basis based on actual costs, and any annual increases to the rates shall not exceed 20% of the previous year's rates. The agreement maximum compensation is $120,000 per year, not to exceed a total amount of $600,000 for the five-year term of ...
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