DATE: January 28, 2025
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with ECS Imaging, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with ECS Imaging, Inc., through a cooperative agreement with OMNIA Partners, for continued imaging software and services, effective February 1, 2025, not to exceed approximately three years through November 30, 2027, total not to exceed $1,126,565.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the County to continue to contract with ECS Imaging, Inc. (ECS Imaging) for Laserfiche imaging software and services. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, various departments would no longer receive maintenance and support for their Laserfiche document management system.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The maximum compensation for the recommended Agreement is $1,126,565 and will be funded by chargebacks to user departments. Sufficient appropriations and estimated revenues are included in the Internal Services Department - Information Technology Org 8905 FY 2024-25 Adopted Budget and will be included in subsequent budget requests for the duration of the term.
DISCUSSION:
The County has been using Laserfiche Document Management Systems, a document imaging and workflow system supported by ECS Imaging, since 2005 to image and store paper documents, electronic documents, and photographs. This system also offers process automation, content management, and platform services. Several departments, including the Department of Social Services, Auditor-Controller/Treasurer-Tax Collector, Assessor/Recorder, Public Works and Planning, Sheriff's Office, Probation, Public Health, Behavioral Health, and Public...
Click here for full text