DATE: April 7, 2026
TO: Board of Supervisors
SUBMITTED BY: Mike Kerr, Director of Information Technology/Chief Information Officer
Steven E. White, Director of Public Works and Planning
SUBJECT: Master Agreement for Printing Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a Master Agreement for various printing services, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $3,500,000 (4/5 vote).
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Information Technology Services Department (ITSD) - Graphic Communication Services subdivision (Graphics) and the Department of Public Works and Planning (PWP) to contract with vendors for various printing services. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, Graphics will not have the resources necessary to maintain current operations and adequately support user departments.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Costs associated with the recommended Agreement will not exceed $3,500,000 for the total potential five-year term and are covered through chargebacks to user departments. Costs for PWP reprographic services will be covered from appropriate sources for various public works projects as the services are provided. Sufficient appropriations and estimated revenues are included in the ITSD Org 8905 and various PWP Orgs FY 2025-26 Adopted Budgets and will be included in future ITSD and PWP Recommended Budget requests for the duration of the Agreement term.
DISCUSSION:
Historically, the County has utilized a combination of in-house and external printing services to meet the printing needs of user departments through master procurement agreements. On July 1, 2021, the General Services Department - ...
Click here for full text