DATE: January 28, 2025
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
SUBJECT: Amendment I to Agreement with Quinn Company
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Agreement No. A-23-475 with Quinn Company for Caterpillar Inc. original equipment manufacturer parts and repairs, effective upon execution with no change to the term of August 15, 2020 through August 14, 2025, and increasing the maximum compensation by $320,000 to a total of $1,240,000.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Quinn Company (Quinn) to continue providing replacement Caterpillar Inc. (Caterpillar) original equipment manufacturer (OEM) parts and repair services to the County. The increased funding in the recommended amendment will address the increased need for replacement parts and repairs due to the new Caterpillar equipment that has been added to the County's fleet. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the County will not have an efficient method to acquire replacement parts or repair services for Caterpillar equipment.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The recommended Amendment will increase the total compensation payable by $320,000, from $920,000 to $1,240,000 total for the five-year term. Costs associated with the recommended Amendment are recovered through chargebacks to user departments. Sufficient appropriations and estimated revenues are included in the Internal Services Department - Fleet Services Division (ISD-Fleet) Org 8910 FY 2024-2025 Adopted Budget and will be included in future budget requests.
DISCUSSION:
On September 14, 2020, the Internal Services Department - Purchasing Division (ISD-Purchasing) approved Procurement Agreem...
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