DATE: December 3, 2024
TO: Board of Supervisors
SUBMITTED BY: John Zanoni, Sheriff-Coroner-Public Administrator
SUBJECT: Agreement with The Act 1 Group, Inc., dba ATIMS
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with The Act 1 Group, Inc., dba ATIMS for the implementation of and software support and maintenance of the ATIMS Jail Management System Software, effective December 3, 2024, through December 2, 2034, total not to exceed $5,471,547.
REPORT
There is no additional Net County Cost associated with the recommended action. The recommended agreement with ATIMS will allow for the replacement of the County's existing Jail management system, OffenderTrak, which has reached its end-of-life period. The implementation of the ATIMS Jail Management System software will be in place for a ten-year period.
ALTERNATIVE ACTION(S):
There is no alternative action. The current vendor, Motorola, that supported the existing Offender Trak system, stopped supporting the current system as of September 1, 2023. If the recommended action is not approved, the Sheriff's Office will not be able to replace the existing system and will continue to utilize the outdated system with no technical support from the vendor.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The total cost to implement the ATIMS Jail Management System software is $5,471,547 over a ten-year period. The payment for implementation of $2,676,032 will cover a 24-month period. The savings from the annual support for the end-of-life Motorola system, estimated to be approximately $1.3 million, will partially offset the annual subscription costs of ATIMS Jail Management System software. The total cost of the $5,471,547 will be offset with existing appropriations within the Sheriff-Coroner-Public Administrator's Org 3111 FY 2024-25 Adopted Budget and will be included in subsequent requested budgets.
* Year 1 - December 3,...
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