DATE: December 3, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/ Interim Director of Internal Services/ Chief Information Officer
SUBJECT: Lease and Maintenance Agreement for Digital Copiers with Jones-Walbaum Corporation, dba American Business Machines
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a Lease and Maintenance Agreement with Jones-Walbaum Corporation, dba American Business Machines, to lease three black-and-white high-speed digital copiers and one color high-speed digital copier, effective December 9, 2024, for a sixty-month term, total not to exceed $506,952.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Internal Services Department (ISD) - Graphic Communication Services Division (ISD-Graphics) to contract with Jones-Walbaum Corporation, dba American Business Machines (ABM) for the lease of three black-and-white high-speed digital copiers and one color high-speed digital copier. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, ISD-Graphics will not have the copier equipment necessary to maintain current operations and support to user departments.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Costs associated with the recommended agreement will not exceed $506,952 for the total sixty-month lease term and are covered through charges to user departments. Sufficient appropriations and estimated revenues are included in the ISD - Information Technology Services Division Org 8905 FY 2024-25 Adopted Budget and will be included in future budget requests.
DISCUSSION:
On July 16, 2024, the County issued Request for Proposal (RFP) No. 25-004 for the lease and maintenance of three high-speed, high-volume digital black-and-white copiers and one high-speed, high-volume digital color copier. ISD-Graphics will use these copiers to a...
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