DATE: August 20, 2024
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Waiver of Extra-Help Maximum Hour Limitation
RECOMMENDED ACTION(S):
TITLE
Authorize a waiver of the 28 hours per week and/or 960 hours per calendar year maximum hours limitation for the Extra-Help position(s) listed on Attachment A in the Department of Public Works and Planning, pursuant to the provisions set forth in Salary Resolution, section 1100 and Personnel Rules 2040 and 4240.
REPORT
Approval of the recommended action would authorize the Department of Public Works and Planning (Department) to continue to utilize its Student Worker Extra Help positions (seven positions) beyond the 28 hours per week and/or 960 hours per calendar year limitation. This request is necessary due to the current number of vacancies within the Department and the resulting increase in both seasonal and regular workload activities.
ALTERNATIVE ACTION(S):
Your Board may determine not to approve the Department's requested waiver; however, this would likely result in public works project delays and impacts to the level of customer service provided by the Department.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Sufficient appropriations and estimated revenues have been included in the Department's FY 2024-25 budget.
DISCUSSION:
On January 13, 2015 and June 7, 2016, your Board reiterated County policy that the use of Extra-Help employees should:
* be of limited duration;
* not be used as a first response to staffing requirements;
* not supplant work regularly performed by permanent employees; and
* only be used to meet the critical, seasonal, or temporary work needs of departments on a limited basis.
Also on June 7, 2016, your Board approved Salary Resolution Amendments (Amendments) that provided departments with the requested flexibility, while limiting the use of most Extra-Help emp...
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