DATE: December 3, 2024
TO: Board of Supervisors
SUBMITTED BY: David Luchini, RN, PHN, Director, Department of Public Health
SUBJECT: Agreement with Manifest MedEx for a Community Information Exchange
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a sole source is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with Manifest MedEx as this contractor is the current sole technical host of a Health Information Exchange platform used for Fresno County patient data transmission;
2. Approve and authorize the Chairman to execute an Agreement with Manifest MedEx to implement a Community Information Exchange platform for the utilization of data exchange among varied partner data systems, effective January 1, 2025, not to exceed five consecutive years, which includes a five-year base contract total of $8,600,000 and optional expansion services of $6,100,000, total not to exceed $14,700,000; and
3. Authorize the County Administrative Officer or his designee(s), to execute Amendment to Agreement to comply with the fulfillment of the Scope of Work, technical specifications, and implementation phase requirements subject to approval by County Counsel as to legal form, with no increase to the contract maximum; and to execute any future Business Associate Agreements with future public agencies and affiliates; and any subsequent documents necessary to implement the actions above, for a period not to exceed five years.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions will enable the Department of Public Health (DPH), the Department of Behavioral Health (DBH) and the Department of Social Services (DSS) in the initial phases to more efficien...
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