DATE: April 21, 2026
TO: Board of Supervisors
SUBMITTED BY: Raymond T. Hunter, Director, General Services Department
SUBJECT: Agreement with E.J. Ward, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with E.J. Ward, Inc., through a cooperative agreement with Sourcewell, for Fuel View Software-as-a-Service annual hosting, support, and fuel site-related parts and repair services, effective May 1, 2026, not to exceed five consecutive years, which includes an approximate three-year base contract and two optional one-year extensions, total not to exceed $1,000,000.
REPORT
There is no increase in Net County Cost associated with the recommended action, which will allow the General Services Department - Fleet Services Division (GSD-Fleet) to access E.J. Ward's Inc.'s (E.J. Ward) Fuel View cloud-hosted Software-as-a-Service (SaaS) solution and fuel-site related parts and repairs for GSD-Fleet automated fuel management and asset monitoring. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, GSD-Fleet would need to acquire and implement a new fuel management system to monitor and manage all County-owned fuel sites.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Costs associated with the recommended Agreement will not exceed $1,000,000 for the potential approximate five-year term and are recovered through charges to user departments. Sufficient appropriations and estimated revenues are included in the GSD-Fleet Org 8910 FY 2025-26 Adopted Budget and will be included in future Recommended Budget requests.
DISCUSSION:
On April 14, 2020, the Board approved Agreement A-20-139 with E.J. Ward for the Fuel View software and related hardware, fuel management and asset monitoring, effective April 14, 2020 with a three-year base term and two optional one-year extensions, and a maximum compensation of $1,102,000.
The Agreement was...
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