DATE: November 17, 2026
TO: Board of Supervisors
SUBMITTED BY: Paul Nerland, County Administrative Officer
SUBJECT: Retroactive Agreement with Homebase
RECOMMENDED ACTION(S):
TITLE
Under Administrative Policy No. 34 for competitive bids or requests for proposals determine that an exception to the competitive bidding requirement is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with Homebase as the vendor is uniquely qualified to provide consulting and support services to the County as the Collaborative Applicant for the Fresno Madera Continuum of Care; and
Approve and authorize the Chairman to amend, restate, replace, and supersede Purchasing Agreement No. P-25-558 with Homebase for $199,999 retroactive to the Purchasing Agreement effective date of December 1, 2025, through November 30, 2030, increasing the maximum compensation by $1,350,001 to $1,550,000.
REPORT
There is no Net County Cost associated with the recommended actions. Approval of the recommended actions will waive the competitive bid process and convert Purchasing Agreement No. P-25-558 with Homebase to provide technical assistance and consultation services to the County in its role as the Fresno Madera Continuum of Care (FMCoC) Collaborative Applicant. This item is countywide and includes Madera County.
ALTERNATIVE ACTION(S):
Should your Board elect not to approve the recommended actions, the County would have a break in technical assistance and consultation services, leaving the County and the FMCoC without the critical support needed to ensure successful oversight of the FMCoC and compliance with the U.S. Department of Housing and Community Development (HUD), potentially jeopardizing future homelessness funding for the community.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under Administrative Policy No....
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