DATE: July 8, 2025
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Retroactive Amendment I to Agreement with AmeriNational Community Services LLC, for Loan Portfolio Management Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute retroactive Amendment I to Agreement No. 22-433 with AmeriNational Community Services LLC, with no change in term effective November 1, 2022, to October 31, 2027, not to exceed five years, which includes a three-year base contract and two optional one-year extensions, and increasing the maximum compensation by $168,328, from $375,000 to $543,328.
REPORT
There is no Net County Cost associated with the recommended action, which will approve a retroactive amendment increasing the maximum compensation allowed under the agreement to more accurately reflect the annual costs for portfolio management and loan servicing and permit the payment of all loan servicing fees and loan transfer fees for the transfer of portfolio management and loan servicing to a new vendor upon the termination or expiration of the agreement. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. If the recommended action is not approved, the current agreement does not provide sufficient annual maximum compensation for services provided. As a result, the County has not been able to fully reimburse the vendor for expenses incurred in prior years which exceeded the annual maximum compensation.
RETROACTIVE AGREEMENT:
The recommended amendment is retroactive to the effective date of the agreement, November 1, 2022, to allow for payment of fees incurred during the first two years of the agreement which exceeded the $75,000 annual maximum compensation in the agreement. In October 2023, staff noted that portfolio management and loan servicing fees would exceed the $75,000 annual maximum compensation and began a review to estimate future por...
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