County of Fresno - File #: 24-1448

• File #: 24-1448
• On agenda: 1/28/2025
• Final action: 1/28/2025
• Enactment #: Agreement No. 25-030, Agreement No. 25-031
• Recommended Action(s): 1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a sole source is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with Gainwell Technologies LLC (Gainwell) and the CalSAWS Consortium as the CalSAWS Consortium is a Joint Powers Authority formed by all 58 California Counties; 2. Approve and authorize the Chairman to execute the County Purchase Agreement with Gainwell Technologies LLC and the CalSAWS consortium, for the purchase of Purpose-Built Curated Data Set (PBDS) access, infrastructure support and technical training, on behalf of the County, effective February 1, 2025, through May 31, 2026, total not to exceed $48,530; and 3. Approve and authorize the Chairman to execute First Amendment to Agreement No. 24-193 with Accenture LLP and the CalSAWS C...

Date	Action By	Action	Result
1/28/2025	Board of Supervisors	Consent Agenda be approved	Pass

DATE: January 28, 2025

TO: Board of Supervisors

SUBMITTED BY: Sanja Bugay, Director, Department of Social Services

SUBJECT: Purchase of Purpose-Built, Curated Data Set (PBDS) access and Technical Training through the CalSAWS Consortium

RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a sole source is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with Gainwell Technologies LLC (Gainwell) and the CalSAWS Consortium as the CalSAWS Consortium is a Joint Powers Authority formed by all 58 California Counties;

2. Approve and authorize the Chairman to execute the County Purchase Agreement with Gainwell Technologies LLC and the CalSAWS consortium, for the purchase of Purpose-Built Curated Data Set (PBDS) access, infrastructure support and technical training, on behalf of the County, effective February 1, 2025, through May 31, 2026, total not to exceed $48,530; and

3. Approve and authorize the Chairman to execute First Amendment to Agreement No. 24-193 with Accenture LLP and the CalSAWS Consortium for the purchase of Purpose-Built, Curated Data Set (PBDS) access and Maintenance & Enhancements (M&E) support, with no change to the term of August 1, 2024 through July 31, 2025, and decreasing the maximum by $8,992 to a total of $460,258.
REPORT
There is no increase in Net County Cost associated with the recommended actions. Approval of the recommended actions will allow the Department continued access and support through Gainwell and the CalSAWS consortium for the use of the Purpose-Built, Curated Data Set (PBDS) that currently resides in a CalSAWS Amazon Simple Storage Solution location. These services support the creation of customized reporting and analysis of welfare and Social Services data. Additio...