DATE: June 18, 2024
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with Quinn Company
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances as Quinn Company is the only authorized Caterpillar, Inc. equipment maintenance and repair vendor in the County's service area; and
2. Approve and authorize the Chairman to execute an Agreement with Quinn Company for landfill equipment maintenance and repair services, effective July 1, 2024, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $7,500,000.
REPORT
Approval of the recommended actions will provide support, maintenance, and repair services of existing Caterpillar, Inc. (Cat(r)) landfill equipment at the American Avenue Disposal Site (AADS). Quinn Company is the authorized local Cat(r) equipment maintenance and repair service provider permitted by Caterpillar, Inc. within the County. This item is countywide.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. Quinn Company is the only authorized Cat(r) dealer allowed to work in the County's service area and having other vendors provide service work on Cat(r) equipment may void the warranties and/or guarantees.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP No. 34 that an exception to the competitive bidding requirement is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances as Quinn Company is the only service provider in the County authorized by Caterpillar, Inc. to perform warranty service and repairs on Cat(r) equipment. From July 1, 201...
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