DATE: May 21, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
Paul Dictos, Assessor-Recorder
Oscar Garcia, Auditor-Controller/Treasurer-Tax Collector
SUBJECT: Second Amendment to Fujitsu Agreement
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a Second Amendment to the Agreement with Fujitsu North America, Inc. for increased support and testing time associated with the conversion of the County's property management information system, increasing the maximum compensation by $200,000 for a total of $4,352,108, and extending the term by six months from September 7, 2021, through March 31, 2025.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Internal Services Department - Information Technology Division (ISD-IT), in consultation with the Assessor-Recorder (Assessor) and the Auditor-Controller/Treasurer-Tax Collector (ACTTC), to continue work with Fujitsu North America, Inc. (Fujitsu) to finalize ongoing modernization services of the County's Property Management Information System (PMIS) from an outdated COBOL infrastructure to a .NET format. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, there would be insufficient funds to finish converting the PMIS, which requires additional support services from Fujitsu for additional testing in order to achieve system acceptance. Additionally, the agreement would expire prior to project completion, leaving ISD-IT without an active agreement for support as the project approaches completion.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The recommended action will increase the total compensation by $200,000 to a total of $4,352,108. All costs associated with the recommended action will be funded through departmental chargebacks. Sufficie...
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