DATE: May 6, 2025
TO: Board of Supervisors
SUBMITTED BY: Hollis Magill, Director of Human Resources
SUBJECT: Solicitation of Health and Ancillary Benefits Plan Proposals for Plan Year 2026
RECOMMENDED ACTION(S):
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception of the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances for the solicitation of health and ancillary/voluntary benefits plan proposals for Plan Year 2026; and
2. Authorize the Director of Human Resources to solicit competitive bids and directly negotiate agreements with vendors to provide health insurance and ancillary/voluntary benefits to active and retired County employees and their dependents for Plan Year 2026.
There is no increase in Net County Cost associated with the recommended actions. Approval of the recommended actions will waive the customary purchasing process, allowing staff to work with the County's health and benefits consultant, HUB International Insurance Services, Inc. ("HUB International"), to develop and administer RFP processes for the health insurance and ancillary/voluntary benefits described in Sections 1, 2, and 3 of this report.
In addition, the recommended actions will allow staff and HUB International to negotiate services and fees with prospective vendors, as the formal purchasing rules require final bids to be submitted without modifications. At the close of the RFP process(es), the Director of Human Resources will bring additional item(s) to the Board of Supervisors to present details on the RFP process(es) and request approval of service agreements related to health insurance and ancillary/voluntary benefits. This item is countywide.
ALTERNATIVE ACTION(S):
The alternative to the recommended actions would be to solicit health and ancillary/voluntary benefit plan proposals using the County's standard i...
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