DATE: July 14, 2026
TO: Board of Supervisors
SUBMITTED BY: John Zanoni, Sheriff-Coroner-Public Administrator
Edward Hill, Chief Operating Officer/Interim Director of General Services
SUBJECT: Agreement with Cook's Communications Corp. for Vehicle Up-fitting
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances as Cook's Communications Corp. is the only local authorized parts and service provider meeting specified requirements; and
2. Approve and authorize the Chairman to execute an Agreement with Cook's Communications Corp. to provide vehicle upfitting parts and services for the Sheriff-Coroner-Public Administrator's Office and General Services Department, effective August 1, 2026, through July 31, 2031, not to exceed five consecutive years, which includes a three-year base contract and two automatic one-year extensions, total not to exceed $10,000,000.
REPORT
There is no additional Net County Cost associated with the recommended actions. The Sheriff-Coroner-Public Administrator's Office (Sheriff's Office) and General Services Department (GSD) need vehicle upfitting parts and services used primarily for law enforcement vehicles. The recommended Agreement provides for a continuation of these services with the current vendor, Cook's Communications Corp. (Cook's). This item is countywide.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. If the recommended actions are not approved, the user departments will not be able to obtain specified parts and services in the most timely, efficient, and cost-effective manner for the necessary upfitting of law enforcement vehicles.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP No. 34 that an exception to the c...
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