DATE: August 9, 2022
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
Kirk Haynes, Chief Probation Officer
SUBJECT: Agreement with American Alarm Co., Inc. for Security Electronic Control System Services
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as American Alarm Co., Inc., is the only provider with specified knowledge of the established Juvenile Justice Campus security electronic control system; and,
2. Approve and authorize the Chairman to execute an Agreement with American Alarm Co., Inc., for security electronic control system programming and upgrade services at the Juvenile Justice Campus, effective August 9, 2022, not to exceed five consecutive years, which includes a one-year base contract with four automatic one-year extensions, total not to exceed $1,000,000.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions would allow the Internal Services Department - Information Technology Services Division (ISD-IT) to provide security electronic control system services, including upgrading existing security system hardware, installing new modern technological hardware, and reprogramming the entire security software system at the Juvenile Justice Campus (JJC). The services will be funded through chargebacks to the Probation Department. This item pertains to a location in District 4.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, ISD-IT will not have an agreement in place to provide the necessary services, which may impact the daily operations of the JJC, as the ISD-IT works with ISD - Purchasing Division (ISD-Purchasing), to competitively bid the services.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
ISD-IT'...
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