DATE: June 10, 2025
TO: Board of Supervisors
SUBMITTED BY: Hollis Magill, Director of Human Resources
SUBJECT: Agreement with George Hills Company, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances, as George Hills Company, Inc. has over 30 years of experience in handling California public entity tort claims and has acted as the third-party administrator for comparable counties, for the solicitation of a third-party administrator for the County's General Liability Program; and
2. Approve and authorize the Chairman to execute an Agreement with George Hills Company, Inc. for general liability and third-party claims administration effective July 1, 2025, not to exceed five years, which includes a three-year base contract, and two optional one-year extensions, total not to exceed $1,565,579.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will provide for Third-Party Administration (TPA) of the County's General Liability Program. The recommended Agreement is for a three-year base period and may be extended for two additional one-year periods. The cost of this Agreement will be part of program costs recovered through the Risk Management general liability rates. This item is countywide.
ALTERNATIVE ACTION(S):
The Board can reject the recommended TPA; however, this would result in a loss of historical knowledge of the County's most critical liability claims and the inability to leverage the experience of experienced claims adjusters, for which the County does not have a classification.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP 34 that an exception to the bidding requirement is satisfied and a suspension of comp...
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