DATE: January 27, 2026
TO: Board of Supervisors
SUBMITTED BY: John Zanoni, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Agreement with Versaterm Public Safety US, Inc. for Professional Software
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances as Versaterm Public Safety US, Inc. is the only vendor that meets all of the needs required by the Sheriff's Office for professional services and that the best interests of the County would be served by entering into an Agreement with Versaterm Public Safety US, Inc. as Versaterm Public Safety US, Inc. has demonstrated they can meet the scopes of services outlined in the County's request; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with Versaterm Public Safety US, Inc. for professional software, effective December 1, 2025, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $250,600.
REPORT
There is no increase in Net County Cost associated with the recommended actions for the first year of the Agreement. Approval of the Agreement with Versaterm Public Safety US, Inc. (Versaterm) will allow the Sheriff's Office to purchase the professional software required for streamlined case management, enhanced supervision of investigations, and improved employee performance tracking via dual system access. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Should your Board not approve the recommended actions, the Sheriff's Office would not be able to streamline case management files under supervision for all Sheriff's employees. Relying on the current paper system, that is inadequate for associated tasks, would...
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