DATE: April 21, 2026
TO: Board of Supervisors
SUBMITTED BY: John Zanoni, Sheriff-Coroner-Public Administrator
SUBJECT: Agreement with Panoramic Software Corporation
RECOMMENDED ACTION:
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted for software and maintenance due to the unusual or extraordinary circumstances, as PAPro, a web-based application, was designed and developed by Panoramic Software Corporation for Public Administrator Offices, and is exclusively provided by this vendor;
2. Approve and authorize the Chairman to execute Agreement with Panoramic Software Corporation for PAPro web application for use by the Public Administrator's Office to track and report on deceased cases, effective April 21, 2026, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $300,000.
REPORT
There is no increase in Net County Cost associated with the recommended actions. Approval of the first recommended action will determine that an exception to the competitive bidding process is warranted to enable the Sheriff's Office to utilize Panoramic Software Corporation for its unique modern case management system to administer estates, manage trust and court accounts, and inventory real and personal property of persons who have died intestate. In addition, the recommended actions would allow the Sheriff's Office to enhance user accountability by tracking individual contributions and updates within each case.
This item is countywide.
ALTERNATIVE ACTION(S):
Your Board could choose not to approve the recommended actions and could require the Sheriff's Office to issue Requests for Proposal (RFP) for software. If your Board chooses not to approve the recommended Agreement, the Sheriff's Office will continue to u...
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