DATE: March 24, 2020
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Agreement with Fresno Cremation Company for Cremation Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Agreement with Fresno Cremation Company for cremation services, effective October 1, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $270,000.
REPORT
There is no increase in Net County Cost associated with the recommended action. The item, if approved, will provide necessary cremation services used by the Sheriff's Coroner Division. This item is countywide.
ALTERNATIVE ACTION(S):
Non-approval of the recommended agreement would cause a disruption in the ability of the Coroner Division to offer cremation services for residents throughout Fresno County since the current agreement expired on September 30, 2019.
RETROACTIVE AGREEMENT:
This agreement is retroactive to October 1, 2019. The RFQ was issued on September 27, 2019 and an addendum added on October 8, 2019 with a closure date of October 17, 2019. The tentative award notice went out on November 5, 2019 with a one-week time frame for vendors to dispute the Department's decision, which ended on November 15, 2019. The final agreement was signed on February 25, 2020.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The maximum cost associated with this agreement is $162,000 for the three-year period of October 1, 2019 to September 30, 2022. If the options are exercised for years four and five, the maximum costs per year will be $54,000 with a five-year maximum of $270,000. Actual expenditures for decedent removal services will be determined by the number of cremations, age of cremated and type of service required. The estimated cost of cremations for FY 2019-20 are estimated to be...
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