DATE: February 11, 2025
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
David Luchini, RN, PHN, Director, Department of Public Health
SUBJECT: Agreement with ElanTech, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirements under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an Agreement with ElanTech, Inc. as they are the only vendor that can provide all necessary maintenance, support, and software hosting services for StatusNet911, a hospital status reporting and communication system; and
2. Approve and authorize the Chairman to execute an Agreement with ElanTech, Inc. for maintenance, support, and software hosting services for StatusNet911, a hospital status reporting and communications system, effective February 24, 2025, not to exceed five consecutive years, which includes a three-year base term and two optional one-year extensions, total not to exceed $211,232.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will provide the Department of Public Health - Emergency Medical Services Division (DPH-EMS) with continued maintenance, support, and software hosting services for StatusNet911, a web-based hospital-to-hospital communication system, through vendor ElanTech, Inc. (ElanTech). This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, DPH-EMS would not have a viable communication method to coordinate hospital resources and facilitate hospital-to-hospital status reporting for day-to-day operations in conjunction with StatusNet911 and the surrounding counties that utilize this software.
SUSPENS...
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