DATE: January 23, 2024
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
Hollis Magill, Director of Human Resources
SUBJECT: Retroactive Agreement with GovernmentJobs.Com, Inc. dba NEOGOV
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bid process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of recruitment and performance-related software systems; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with GovernmentJobs.Com, Inc. dba NEOGOV for continued support and maintenance of various employee management software systems, retroactive to May 15, 2023, not to exceed five consecutive years, which include a two-year initial term with three optional one-year extensions, total not to exceed $3,070,378.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the County to continue using NEOGOV's Insight, Onboard, Perform, Learn, and eForms modules, along with NEOGOV Integration, Background Check Integration, and Biddle, an employment testing software to perform critical employment management functions. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the County would need to find another mechanism to pay $116,265 in outstanding invoices and would be left without a solution for multiple critical human resources functions. Your Board may direct the Human Resources and Internal Services departments to seek other solutions(s) to support recruitment, onboarding, training, and employee performance management, however this would be costly and time consuming, would require additional training of County staff and time for software implementation, and may create duplicative efforts as the County is currently searching for an enterprise resource plan...
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