DATE: May 21, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Howell Communications, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances with Howell Communications, Inc. for maintenance, repair, parts, and installation services for County radio towers in order to maintain effective and efficient operations; and
2. Approve and authorize the Chairman to execute an Agreement with Howell Communications, Inc. for maintenance, repair, parts, and installation services, effective May 28, 2024, not to exceed three consecutive years, which includes a one-year base contract and two optional one-year extensions, total not to exceed $350,000.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the Internal Services Department - Information Technology Division (ISD-IT) to use Howell Communications, Inc. (Howell) for maintenance, repair, parts, and installation services. These services, which ensure that vital emergency health and safety communications are preserved, are essential to maintaining effective and efficient County operations. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, ISD-IT will be required to put all scheduled maintenance, upgrade services, and any emergency repair services on hold which may negatively impact operations countywide. Your Board may direct staff to solicit for competitive bids for a new maintenance, repair, parts, and installation service vendor, however procuring, awarding, contracting, and training a new vendor would be costly and time consuming.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
ISD-IT's request to suspend the competitive...
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