DATE: April 13, 2021
TO: Board of Supervisors
SUBMITTED BY: Antoinette Taillac, Interim Public Defender
SUBJECT: Agreement with The University of California for CEB OnLAW Subscription
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for a subscription to legal research materials as The University of California is the only publisher of the materials in the subscription; and
2. Approve and Authorize the Chairman to execute a sole source Agreement with The University of California for CEB OnLAW Subscription, retroactively effective April 1, 2021, not to exceed three consecutive years, total not to exceed $19,375.
REPORT
Approval of the recommended action will authorize the County to enter into a three-year agreement with The University of California on behalf of Continuing Education of the Bar, California (CEB) for access to CEB's online content called OnLAW Criminal Law Library. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the Public Defender will lose access to legal research materials essential to the day-to-day function of the office.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County suspend the competitive bidding process under Administrative Policy No. 34 under the unusual or extraordinary circumstances exception as CEB is the sole publisher of the online research materials. The Internal Services Department- Purchasing Division concurs with the Department's request to suspend the competitive bidding process.
RETROACTIVE AGREEMENT:
The recommended agreement is retroactive to April 1, 2021 due to prior agreements being historically signed by Purchasing. It was unknown that the procedure would be different this year; otherwise the Department would have submitted the recommended agreement to the Board soone...
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