DATE: December 17, 2024
TO: Board of Supervisors
SUBMITTED BY: Oscar J. Garcia, CPA
Auditor-Controller/Treasurer-Tax Collector
SUBJECT: Agreements with Heartland Payment Systems to provide electronic payment processing
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute an ACH Processing Agreement with Heartland Payment Systems to provide electronic payment and processing transaction services effective January 1, 2025, through December 31, 2027 which includes a three-year base contract and two optional one-year extensions; and
2. Approve and authorize the Chairman to execute a Credit/Debit Card Processing Agreement with Heartland Payment Systems to provide electronic payment and processing transaction services effective January 1, 2025, through December 31, 2027, which includes a three-year base contract and two optional one-year extensions.
REPORT
Approval of the recommended actions would authorize Heartland Payment Systems to provide automated clearing house (ACH), electronic check, and credit/debit card processing via the County's website and at various County locations for a three-year period and provide the option for two one-year extensions upon the written consent of both parties. This item is countywide.
ALTERNATIVE ACTION(S):
No viable alternative available. Failure to approve the agreement would result in the County no longer being able to accept ACH, electronic check, and credit/debit card payments via website or at various County locations.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Sufficient appropriations for this agreement are included in the FY 2024-25 General Fund Org 0410 Auditor-Controller/Treasurer-Tax Collector budget and will be included in future budget requests.
For property tax payments, there are no costs incurred by the County for electronic payment processing (ACH, electronic check, credit card, and debit card payments). The convenience fees ar...
Click here for full text