DATE: February 22, 2022
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
SUBJECT: Agreement with Pre-Sort Center of Stockton, Inc., dba PacWest Direct
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with Pre-sort Center of Stockton, Inc., doing business as PacWest Direct, for presorting and metering service, effective March 1, 2022, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $2,150,000.
REPORT
Approval of the recommended action will allow the County to obtain presort and mailing services and receive reduced rates offered by the United States Postal Service (USPS) for presorted mail. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, departments would be required to deliver all USPS mail directly to USPS facilities, and the County would be unable to utilize available discounts on postage rates for presorted mail.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The maximum compensation in FY 2021-22 is $143,333; $2,150,000 for the term. Costs for services will be recovered through chargebacks based on utilization. Sufficient appropriations and estimated revenues are included in the Internal Services Department - Information Technology Services Division (ISD-IT) Org 8905 FY 2021-22 Adopted Budget and will be included in future budget requests.
DISCUSSION:
ISD-IT, through its Graphic Communications operation, utilizes coordinated presorting and mailing services countywide, including the mailing of 9"x12" priority flats, to maximize cost savings for the County.
On November 18, 2021, ISD - Purchasing Division released Request for Quotation (RFQ) No. 22-024 for presort and metering services. The RFQ was sent to 219 vendors registered in Public Purchase. The response pe...
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