DATE: May 20, 2025
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Master Agreement for Trucking/Hauling Services
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Division Manager of Road Maintenance and Operations Division to send 30-day notice letters of termination without cause for Master Agreement No. A-21-337 for trucking/hauling services with C.B. Roadways Inc., Clay Miranda Trucking, Inc., Dragon Material Transport Inc., and Terry Johnson Trucking Inc.; and
2. Approve and authorize the Chairman to execute a Master Agreement to provide trucking/hauling services, the total term not to exceed approximately five consecutive years, which includes a base term of June 20, 2025 through March 31, 2028 and two optional one-year extensions with authority to approve such extensions on behalf of the County delegated to the Director of Public Works and Planning, total not to exceed $10,000,000 for the potential approximate five-year term.
REPORT
Your Board's approval of the first recommended action will allow the County, through the Department of Public Works and Planning (Department), to terminate without cause current Master Agreement No. A-21-337(Agreement) for trucking/hauling services with four (4) contractors: C.B. Roadways Inc., Clay Miranda Trucking, Inc., Dragon Material Transport Inc., and Terry Johnson Trucking Inc.
Your Board's approval of the second recommended action will allow the County, through the Department, to contract with two (2) contractors for trucking/hauling services beginning immediately after the conclusion of the 30-day notice of termination period for the current contractors. The following Contractors submitted responsive bids under a Request for Quotation (RFQ), which closed on November 19, 2024: (1) CB Roadways, Inc., and (2) Women Truck Brokers, Inc. (WTB Inc.).
The recommended master agreement is a non-exclusive agreement. The County reserves the rig...
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