DATE: July 18, 2023
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with The Little Group LTD, Co.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as The Little Group LTD. Co. has expertise and familiarity with the County's ongoing property management information system conversion project; and
2. Approve and authorize the Chairman to amend, restate, and supersede the Procurement Agreement with The Little Group LTD. Co., retroactive to that agreement's effective date of March 1, 2022, to continue project management services for the County's property management information system and add additional IT professional services, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, and increasing the maximum compensation by $401,000, total not to exceed $600,000.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow The Little Group LTD, Co. doing business as Exclusive Network Enterprises (The Little Group) to continue providing project management services for the implementation of the County's property management information system (PMIS). The increased funding in the recommended Agreement will address higher than anticipated service needs for the Assessor-Recorder and Auditor-Controller/Treasurer-Tax Collector departments. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, The Little Group will be unable to continue providing professional services to assist in completing the County's modernization of the property management information system.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department's request to suspend the competitive...
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