DATE: October 6, 2026
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Agreement with CogniSenseAI, Inc. d/b/a Cognisen
RECOMMENDED ACTION(S):
TITLE
Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and that a suspension of competition is warranted due to unusual or extraordinary circumstances, based on the Probation Department’s (Department) specific operational, security, and technical requirements for Criminal Justice Information System (CJIS) compliant, Artificial Intelligence (AI) based software capable of integrating with the Department’s internally managed case management system, and determine that entering into the recommended agreement with CogniSenseAI, Inc. d/b/a Cognisen would best serve the interests of both the County and the Department;
Approve and authorize the Chairman to execute an Agreement with CogniSenseAI, Inc. d/b/a Cognisen to provide integrated AI-driven analytics and decision-support tools to improve efficiency and support data-driven decisions for the Department, effective October 6, 2026, not to exceed five consecutive years, total not to exceed $3,085,149.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended agreement will provide software that supports the Department’s staff with AI-driven reports, analytics, forms, and other automated functions, significantly enhancing the Department’s overall accuracy and efficiency. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, the Department will not obtain the CJIS-compliant AI software necessary for streamlined workflows, including enhanced data processing, and the essential automated capabilities required to reduce manual workload, resulting in the Department continuing to operate at its current pace, sustaining-...
Click here for full text