DATE: May 6, 2025
TO: Board of Supervisors
SUBMITTED BY: Sanja Bugay, Director, Department of Social Services
SUBJECT: Agreement with Evident Change for Provision of SafeMeasures
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and Sole Source Acquisition is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with Evident Change as this is the only vendor authorized to access the State of California's Child Welfare Services/Case Management System data; and
2. Approve and authorize the Chairman to execute a Sole Source Agreement with Evident Change, for the provision of SafeMeasures, an internet reporting system, effective July 1, 2025 through June 30, 2029, total not to exceed $379,032.
REPORT
Approval of the recommended actions will allow the Department of Social Services continued use of SafeMeasures, an internet reporting system, provided by Evident Change, which produces custom reports utilized for advanced Child Welfare data analysis. The service will be made available to the Department for a three-year period with one optional twelve-month extension for a total of four years, with no Net County Cost. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Failure to approve the recommended actions will result in the elimination of Child Welfare real-time data analysis capability for the Department.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP 34 that an exception to the competitive bidding requirement is satisfied, and a Sole Source Acquisition is warranted due to unusual or extraordinary circumstances, as Evident Change is the only vendor authorized to access the State of California's Child Welfare Services/Cas...
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