DATE: January 28, 2025
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Authorize Sole-Sourced Components for Bridge Projects
RECOMMENDED ACTION(S):
TITLE
Make a determination in accordance with Administrative Policy No. 34 that unusual or extraordinary circumstances exist that allow sole source procurement of bridge components based on the Board's express findings that specification by brand or trade name of the bridge components is consistent with the provisions of Public Contract Code Section 3400(c)(2) and 3400(c)(3); and authorize staff to incorporate these sole-sourced components in the design and construction of bridge projects anticipated to advertise for bidding in the next upcoming years.
REPORT
Approval of the recommended action would incorporate three sole-sourced items into the construction of upcoming federally funded Highway Bridge Program (HBP) projects, which includes replacing multiple bridges throughout the County. The sole-sourced materials are necessary as they are only distributed by specific authorized distributors, and it is impractical for the Department of Public Works and Planning - Road Maintenance and Operations Division to keep replacement parts on hand for the various systems which are available. This item pertains to locations in Districts 1, 4, and 5.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the proposed projects will result in increased costs to the Road Maintenance Division.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department's request to waive the competitive bidding process is consistent with Administrative Policy No. 34 as the components listed below are necessary as they are only available through specific authorized distributors. Based on this, letters of interest are not necessary.
The components to be specified are listed as follows:
* Universal TAU-M Crash Cushions, TL-Rated
* Flared End Terminal - Type MF...
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