DATE: April 11, 2023
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Retroactive Agreement for On-Call Construction Management Services with Vanir Construction Management, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Agreement for On-Call Construction Management Services with Vanir Construction Management, Inc., effective retroactively upon execution to effectively extend the term of the previously expired contract between the parties by two additional years from January 10, 2023 to January 10, 2025 and increasing the maximum authorization by additional $300,000, which will increase the total maximum authorization amount to $900,000.
REPORT
Approval of the recommended action would authorize the Chairman to execute a retroactive Agreement with Vanir Construction Management, Inc., (Vanir), and provide adequate compensation for construction management services, including consultation with respect to administration of anticipated design-build projects. Extension of the contract term and the requested increase in the maximum compensation amount is sought in order to allow necessary services to be provided for various projects. The impact is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, projects may be delayed in the event staff would need to seek out another professional consultant services contract for ongoing construction management services.
RETROACTIVE AGREEMENT:
The recommended agreement is retroactive to January 10, 2023, the date the previous agreement between the parties expired. Department of Public Works and Planning - Development Services and Capital Projects Division (Department) staff had scheduled an extension letter for the term of the Vanir agreement; however, it was determined that additional authorization is needed for construction management services to be provided by Vanir for ongoing and ...
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