DATE: May 26, 2020
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: First Amendment to Agreement with EAN Services, LLC
RECOMMENDED ACTION:
TITLE
1. Approve and authorize the Chairman to execute a First Amendment to Agreement No. 19-012 with EAN Services, LLC, to modify and update the Enterprise Rent-A-Car vehicle rental rates, with no change to the term of March 1, 2016 to February 28, 2021, or compensation maximum of $500,000; and
2. Authorize the Director of the Internal Services Department/Chief Information Officer to retroactively execute rate adjustment documents with EAN Services, LLC, to March 2020.
REPORT
Approval of the recommended actions are necessary to ensure the County's agreement is consistent with the terms and conditions of the State of California, Department of General Services (DGS) Agreement #5159905. On March 23, 2016, the County utilized a vetted agreement through the State for vehicle rental services through Enterprise Rent-A-Car (Enterprise), which now requires an amendment to the County's agreement. In addition, approval will allow the Director of Internal Services Department to retroactively execute rate adjustments to March 2020. This item is countywide.
ALTERNATIVE ACTION:
There are no viable alternative actions; the agreement used for the rental services is tied to the State's agreement. In addition, non-approval would result in the inability to fulfill service requests beyond the County-owned motor pool vehicles.
RETROACTIVE AGREEMENT:
This recommended amendment is retroactive to February 27, 2020, the effective date of DGS's third amendment to their Agreement #5159905. The Department became aware of the amendment on February 2020.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The maximum compensation for the agreement will remain unchanged at $500,000 for the term. The Internal Services Depart...
Click here for full text